🔒 Parental permissions are part of our Premium and Professional packages. Learn more about pricing here!
Where do I find Parental Permissions?
To find Parental permissions, open up your sidebar and click on the Children icon, then select Parental permissions.
This video will guide you through creating and managing Parental permissions. Check it out!
How do Parents see their Child's Permissions?
If parents are having trouble finding out where to update their child's permissions, let them know there's a Permissions tab on their child's profile in the About section. As a staff member, you will also see this section on a child's profile for their individual permissions.
Create your Setting's List of Permissions
In order to have an up-to-date list of what each child in your setting is allowed to do, you can share your list of permissions for each child in Famly.
To access parental permissions, you'll need the 'Edit opening hours, info etc.' permission enabled.
To create your list of permissions:
To create a new permission, Click Add in the top right corner.
Next, fill out the fields shown (as below).
The permissions form requests a parent answers 'Yes' or 'No', so make sure you have written the permission statement so is easy for practitioners to clearly see if something is allowed or not.Choose the recipients - for example:
all or some children,
all or some staff,
a specific room,
children with a specific tag applied,
or a single child
Please note, if you are a manager in multiple settings as part of an organisation, you will not be able to search for individual children as recipients. This will need to be done by a manager that only has the manager role in the specific setting you're adding the permission to.
Next, add a more detailed description if necessary
You can also add a file as an attachment, if you wish to
Finish off by clicking Add
The permission will now show up on the child's profile for the parents to answer.
Once you have created your list of permissions, this will be automatically requested from the parents of each new child enrolled in your setting - you do not need to create a new list for each child. Once a parent answers a permission, staff who has marked the room as a favourite will receive a notification about this.
💡 When creating new profiles keep in mind that permissions can take up to 24 hours to appear
Organisation-level Permissions
If your setting is part of a larger organisation, you may see organisational-level permissions in your list of permissions. When a permission is added, the recipient can be:
A single site
Permissions where the recipient is a single site will only show up on the list of permissions for that site
Two or more sites within an organisation
If a permission is added to two or more sites, the permission will show up for all sites within that organisation - even if they were not selected as recipients
An entire organisation
If a permission is added at organisation-level, all sites within that organisation will see the permission in their list
View your Setting's Current Permissions List
To view a list of the current permissions your setting requests of parents:
Log in to Famly, and click on the Children icon
Then select the Parental Permissions section
Click the first tab, called Overview - this contains the list of current permissions:
From here you can see the option to delete permissions:
Then confirm that you want to delete the permission by clicking Delete again, in the pop-up window.
The details of a permission cannot be edited once it's been created. This is because a parent is often giving consent to the exact permission that has been sent to them, and they may not have the same response should the permission be edited.
Check the Responses to Permissions for Children in your Setting
In the Parental Permissions Tab
The second tab in the Parental Permissions section will show a table of all responses from parents. This is so you can have an overview of permissions given, and those still awaiting a response from parents. Of course, this is also where you can see where permission has not been granted.
You can filter the results by room:
On the Child's profile
You can also view children's permissions on their profile. To do this:
On the child's profile, click on the About tab
Scroll down to Permissions
In the list on the left, you can see:
which permissions are granted (those with a green tick)
which permissions have not yet been answered (those with a blue question mark)
which permissions are not given (those with a red circle)
You can also see when the permission was last changed, and by whom.
Create a List of what Children are Permitted to do
As permissions given (or not given) by parents are key to the care you give to the children in your setting, you can easily create a list of who may do what. To create a list based on permissions:
Click on Reports in your sidebar and select the Custom lists tab
Click the Add list button, and select children or staff from the drop-down menu.
In here, you can add 'Permissions' both as a filter (found on the bottom left side of the page) or as a column on the top right.
Once you have added which permissions you wish to view as a filter, you can then break the results down even further by selecting whether the permission was granted or not. In this way, you could create a list of all children who may not have their photograph taken, for example.
