Assign a bill payer

You need to assign bill payer(s) to each child before you can issue invoices. To add a bill-payer:

  • Go to the child's profile, and click on the Bookings tab.

  • Click the 'Manage' button in the box named ‘Bill Payers’.

  • A new window opens (as below),

  • Here, you can either create a new bill payer or use an existing one. You can select the parents (if they are created as a contact person for the child) by clicking in the search box of existing contacts and bill payers. Information that has been entered on the contact (email, physical address) will be transferred to the bill payer.
    Should you edit the contact after the bill payer has been added, the edits will not be picked up on the bill payer, so edits should be made in both places.

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Assign multiple bill payers to a single child

It is possible to assign multiple bill payers, such as parents, voucher companies or a parent’s employer. Each will have their own account where invoices and payments are logged. You can assign a percentage allocation from the same page. Simply click add bill payer.

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Add Invoice recipients

If you do not want the invoice to be split, but instead be sent to more than one recipient, simply add an invoice recipient. To do this:

  • Go to the child's profile and click on the Bookings tab

  • First, assign a bill payer (for example, a parent), then click on that bill payer. On the left you can add a recipient (for example, the other parent).

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