The About Tab
The About tab on a child's profile is where all of their personal details are stored. It’s essential that this information is accurate and regularly updated so your team always has the most current details about the child.
While staff can update a child’s About tab on behalf of parents, you can also encourage parents to enter and maintain this information themselves.
Keeping a Child's Information Up-to-Date
To add, update, or edit a child’s information:
Head to a child's profile
Click on the About tab
Select Edit in the top-right corner of the relevant section and enter or update the information there
Click Save when you're done
Once updated, this information becomes accessible to staff members who have the appropriate permissions.
Section Overview of the About Tab
Basic Info
The first section contains the child’s core details, such as their name, date of birth, and age. These don’t change often, but you can still edit them if needed.
Health
Here, you'll find important health-related information, including allergies, dietary requirements, vaccination records, and doctor details. You can update this section anytime, and the setting will be notified of any changes you make.
💡 If a child doesn't have any allergies, ask parents to leave the Allergy section blank, as entering N/A or None will pick up as an allergy in Lists or Reports
Sensitive Information
This section allows you to add or edit personal information such as the child’s religion and ethnicity. These fields are optional and can be updated at your discretion.
Registration & Room Moves
In this section, you can view and manage room transitions for the child. It shows when the child is due to move to the next room (if applicable), as well as their expected leaving date. You can also enable Automatic Room Moves here.
Permissions
All parental permissions are stored in this section. These include consent for activities such as applying sunscreen, taking photographs, or face painting. Parents must select Yes or No for each item, and every response is recorded along with the date and name of the person who submitted it.
Parents can update these permissions at any time, and the setting will be notified of any changes. It's vital to keep this section current so staff are always clear on what each child is or isn’t allowed to do.
Tags
Tags help group children across different rooms for easier management. For example, you might create tags for children with dietary requirements, those attending certain sessions, or any grouping that helps streamline your processes. Tags give you a flexible way to get an overview based on your setting’s needs.