🔒 To create invoice profiles, you'll need the Manage financial and occupancy settings permission enabled
Invoice Profiles and Invoicing Schemes
Invoicing profiles determine the way a bill payer is invoiced. You can choose whether to invoice:
Over the full year
Just term time
Annualised - the price of a week is multiplied by the number of weeks the child attends, then divided into 12 equal monthly invoices
Actuals - where bill-payers are invoiced the exact amount of care (and extra products and services) received during that invoicing period
With any funding grants that apply
💡 If you set up Annualised invoicing profiles, make sure to deduct any closure days or bank holidays from the number of weeks children can attend. For example, if you close for 7 days throughout the year, spread 12 invoices over 51 weeks, instead of 52
To Find Invoicing Profiles
Click on Settings in your sidebar
Go to Finances
Select Pricing
Click on Fundamentals
From here, you can see and edit your existing Invoicing profiles or add a new invoicing profile.
You will also be able to see:
Attendance schedules - where you can create and view which sessions or days the children in your setting can attend. These are required for a new invoicing profile.
Funding Grants - where you can add and view possible funding for sessions that the children attending your setting can receive.
💡 You can delete invoicing profiles from this section too, but keep in mind, the invoice profile will be removed from any children's plans it's been linked to, meaning you need to reassign an active invoice profile manually to each child