Funding Scenarios

Common funding scenarios for your setting

Julia Rose avatar
Written by Julia Rose
Updated over a week ago

Set your Local Council Funding Grant rates

In order for Famly to calculate what you can expect from the Local Council in funding for each child you'll need to enter your local council grant rates. If you haven't yet entered this information, you can learn how to do so below:

If you know that the rate will be changing, you can simply add a new rate period.

Stretched funding

For children who attend all year round, you can stretch your funding over the year (especially common when nurseries annualise their fees). This means that the funding amount deducted every week all year round will be lower than it would have been if it was deducted for the term-time only weeks.

Within a child’s plan, you can enter the amount of hours they receive per week.
If this doesn’t work out as a whole amount of hours, simply select ‘add as decimal’.

Example: a child receives 30 hours of funding for 38 weeks, but attend 51 weeks.

30 hours x 38 weeks = 1140 hours for the year

1140 hours ÷ 51 weeks = 22.35 hours per week

Famly will then find 22.35 hours among the sessions on the plan to which funding can be applied. That is how the monetary amount is calculated (i.e. £140.10, as shown below).
Of course, you can choose to set the funding manually and enter a different amount. This is generally not recommended as it increases risk of over or under funding.

Funding of Specific hours

Some settings will choose to allow only specific hours or sessions to be funded. To enter this in to Famly, you'll need to create two types of hourly session and price them accordingly-

  • an hourly priced session (that is allowed to have funding applied to it) to charge for the funded hours (the set-up shown in the top image)

  • a second hourly priced session (that is not allowed to have funding applied to it) for the chargeable hours. (the set-up shown in the bottom image)

In this example, the funded hours are entered at the same rate as the council grant the setting receives and the non-funded hours are entered at the nursery chargeable hourly rate.

Once you have created the two types of session. you can then add them to a child's plan. In the example below, the child receives:

  • 15 hours of funding (entered as the Funded hours) at the funding rate .

  • An additional 12 hours (entered as the Additional hours session), charged at the setting's standard rate.

Mid-week plan changes or invoice splits

The funding shown in a child's plan is based on a full 5-day week (Monday to Friday). If a child's plan changes mid-week, or the invoice period splits a week, Famly will redistribute the funding (you will be able to see that in the detailed preview of an invoice).

Famly will never give more than a week's worth of funding each week.

The example picture below shows a child that attends two morning sessions and three afternoon sessions per week. The 'F' shows that all the morning sessions and only the afternoon sessions on Monday and Thursday can be funded.

The morning sessions take up 10 hours of funding and the afternoon session on Monday takes up 4 hours, which leaves 1 hour of funding. Because it has been selected that the Tuesday afternoon session cannot be allocated funding, the final hour of funding will be allocated to the Thursday afternoon session.

This means that if the Monday and Tuesday fell in one month's invoicing, and the Thursday in the next month's invoice, 14 hours of funding will be applied to the first month's invoice and 1 hour of funding to the following month's invoice.

Bank Holidays

If a child's plan is funded on a day that happens to be a bank holiday, their funding will be applied to the next available day. This ensures that the child is still entitled to the full amount of funding they're eligible for per week.

If you don't want funding to be applied to the next available day, you will need to disallow funding on any days that should not receive funding.

To do so:

  • Navigate to the child's profile

  • Click on Bookings and

  • Open the relevant booking plan

  • From here, click Edit and click on a session that shouldn't receive funding

  • Click Disallow funding

  • Save and exit

If you'd like to stop the funding reallocating to a session that's already partly funded (to avoid fully funding a session), you will need to add the session as an hourly rate (as explained above). Then, allow funding on the relevant hours and disallow funding on the remaining hours.

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