đ The staff audit report can be switched on for your site or organisation on request, so reach out to your account manager or in-app, and weâll enable it. To use it, youâll need the View staff profiles permission at the level youâre auditing (site or organisation)
The staff audit report lists every employee who started or left in a date range, along with every role theyâve held. Itâs built for organisations that need to show who had which access and when, for example during security reviews or inspections, and it works at both site and organisation level.
Finding the Staff Audit Report
Go to Reports â Staff â Staff audit.
If you manage an organisation, use the Choose site dropdown at the top of the page to pick the organisation or an individual site.
Running a report
Pick the period you want to look at, and the report shows who joined or left in that time.
Use the Filter by dropdown to choose Start date to see who joined, or End date to see who left
Choose a date range in the date field next to it
The table updates to show matching employees. Click Load more at the bottom to see more rows
If youâre on a smaller screen, youâll need to pick dates from the calendar, as typing them in only works on a computer or a tablet held in landscape.
What the Staff Audit Report Shows
Each row is one role an employee has held at a site, so someone with several roles appears on several rows. Roles that have since been removed still appear, so you get the full history.
Column | What it shows |
Site and Room | Where the employee works |
Name, Employee ID and Email | The employeeâs details |
Job title | The employeeâs job title |
Role of contact | The role they held, for example Manager |
Role granted and Role granted by | When the role was given and who gave it |
Role revoked and Role revoked by | When the role was removed and who removed it |
Qualifications | Their credentials and qualification types |
Start date and End date | Their employment dates |
The report also shows when each employee was last seen in Famly. If an employee hasnât held a role, the role columns are empty. If the person who granted a role has since been deleted, Role granted by shows Deleted user.
Exporting the Report
To keep a copy for an audit, click Export CSV at the top right. The export includes the full grant and revoke history for each role. Past exports are listed with the date range and date field each one used, so you can find them again.
Common Questions
I canât see the Staff audit report.
First, check that you have the View staff profiles permission. If you do, it may not be switched on for your site or organisation yet, so reach out to us and weâll enable it. Having other staff permissions isnât enough on its own.
Itâs switched on for one of our sites, but I canât see it at organisation level.
For the organisation-wide report, it needs to be switched on for the organisation itself. Enabling it for a single site doesnât make it appear at organisation level.
Does my package affect whether I can use it?
No. It isnât tied to a package, so it can be switched on whatever package youâre on.
A personâs roles show under two employee records.
If the same login is attached to two employee records at one site, that loginâs roles show under both.