How to Create an Invoicing Profile
To add an Invoicing profile:
Click on Settings in your sidebar
Scroll down to Finances
Click on Pricing
Then choose Fundamentals and find Invoicing profiles at the top
Next, click on Add invoicing profile
Add an Attendance schedule in the Schedule section and give your Invoicing profile a Title
If your setting uses Improved Actuals, check or uncheck whether all Funding grants are available to add to plans using this Invoicing profile and click on Confirm
If your setting does not use Improved Actuals, you'll need to choose whether this Invoicing profile invoices using Annualised billing or Actuals billing
If you're unsure whether your setting uses Improved Actuals, check out the article below:
What is the Difference Between Annualised and Actuals Invoicing
Annualised
this is if you take the weekly cost of a plan and multiply it by the number of weeks, before dividing by months. You need to decide how many weeks a child attends on this profile, and how many months you split the cost across
For example £120 per week x 52 weeks / 12 months = £520 per month
Actuals
If you charge for the exact hours/sessions a child attends within a given period of time e.g. a week, month or term, select Actuals
Once you've added your Invoicing profiles, you're ready to add funding in Step 3: