🔒 Staff members need the Manage headcounts permission to carry out headcounts
Enabling and Managing Headcounts
Headcounts help ensure the safety and oversight of children in your setting. Famly allows you to record and track headcounts efficiently. This guide explains how to enable the feature, give staff the necessary permissions, create a headcount, and access saved records.
Enabling Headcounts
To use headcounts in Famly, first enable the feature:
Go to Settings
Select Safeguarding
Toggle on Headcount
Creating a Headcount
There are two ways to create a headcount:
Option 1: From the Safeguarding tab
Click the Children icon
Open the Safeguarding tab and select Headcount
Click New head count
Select the room, tag, or status for which you want to perform the count
Click on each child’s image to mark them as counted. Each counted child disappears from the list.
You can only save the headcount once all checked-in children in the selected room, tag, or status have been counted
Option 2: From the Room Overview
Open the Room Overview
Click the Headcount icon next to Room Settings (top right corner)
Select the room, tag, and/or status to count
Mark children as counted by clicking on their image
Save the headcount once all checked-in children in the selected category have been counted
Accessing Saved Headcount Records
Saved headcounts can be viewed from the Safeguarding tab under Headcount:
Go to the Children icon → Safeguarding → Headcount
Filter records by date, room, or tag to find the headcount you need
This allows you to maintain an accurate and auditable record of all headcounts.