Log a payment via the Revenue and Dept App

To log a payment made for a child's fees via the Revenue and Dept App:

  • Log in to the app and click on the 'Apps' menu

  • Open the 'Revenue & Debt' app and select 'All Invoicing Activity' at the top

  • Use the Apply Payment box (top left) to type in a child's name, an invoice number, or a bill payer's name.

  • Select the correct bill payer from the drop-down list and a new window will pop up (as below).

  • Enter the correct details in the pop-up and finish by clicking 'Add'

  • The payment is now logged on the bill payer's account, which will lower the outstanding balance for that bill payer.


Log a payment via via the child's Bookings tab

You can also add payments from the Bookings tab of a child's profile. To do this:

  • From the Bookings tab of a child's profile, click 'Add' under the Bill Payer box

  • Enter the correct details in the pop-up and finish by clicking 'Add'

  • The payment is now logged on the bill payer's account, which will lower the outstanding balance for that bill payer.


Log a payment via the Bill Payers invoicing activity.

If you do not log a payment to a specific invoice it will appear in the Account Activity for the Bill Payer. To view this:

  • Log in to the app and go to the 'Apps' menu

  • Select 'All Invoicing Activity'

  • In the 'Bill payer' search box, type in the name of the bill payer in question, and select then correct name from the drop-down menu of search results.

  • Now the screen will show all payments for that bill-payer

  • Click on the bill payer's name and a new window will pop-up (as below)

  • Click on 'Add' in the top, right-hand corner, then select 'Payment' from the drop-down menu

  • Enter the correct details in the pop-up and finish by clicking 'Add'

  • The payment is now logged on the bill payer's account, which will lower the outstanding balance for that bill payer.

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