The Classroom planner is your digital attendance record in Famly. It helps you see which children are expected each day and plan staffing for each classroom.
How to Find the Classroom Planner
Tap on Menu in the bottom bar
Go to Attendance
Select Classroom planner at the top
Understanding the Classroom Planner
Getting an Overview of Attendance
The Classroom planner gives you a clear overview of expected attendance in each classroom. It includes:
Children’s regular attendance schedules
Any additional (ad hoc) sessions that have been booked
You can also switch to Detailed Breakdown to view attendance across a full week, starting from a specific date. If you prefer, you can enable Full days within a week to see the maximum number of children expected at any point during the day.
Total Children vs. Max Children
The Classroom planner shows two important numbers: Total Children and Max Children.
Total Children
This shows the total number of children expected to attend the center that day.
For example, if three children are scheduled to attend on Tuesday, the Total Children column will show 3.
Max Children
This shows the maximum number of children who will be in the classroom at the same time.
For example:
Felix and Harley attend from 6:00 AM – 12:00 PM
Harley and Frankie attend from 12:00 PM – 6:00 PM
Even though three children attend that day, only two are ever present at the same time. In this case, the Max Children column will show 2.
This number helps you understand the highest number of children in the classroom at once, which is important when planning staffing levels.
💡 Use the Max Children number when planning staff-to-child ratios, not the Total Children number
Why Are Some Children or Days Missing?
If children or certain days are missing from the Classroom planner, it is usually due to gaps in the attendance schedules.
The planner displays attendance based on these schedules. If dates are missing there, children using that schedule will not appear in the planner.
To check and update this:
Open the child’s profile and confirm which attendance schedule is linked to their enrollment plan
Go to Finances → Pricing → Fundamentals
Scroll down to Attendance schedules
Open the relevant schedule and locate the missing date
If the date is not highlighted in purple (but should be), click the date to highlight it
Click Update
Once the schedule is updated, the child or missing day should appear correctly in the Classroom planner.
Viewing a Detailed Attendance Breakdown
You can use the filters at the top of the Classroom planner to customize what you see.
Available filters include:
Date
Classroom
Child age
Session (AM/PM or Detailed Breakdown)
After applying filters, the table below will update with the matching children and attendance information. The Staff Required column is calculated automatically based on your classroom or age group ratio settings. A summary of the total number of children appears at the bottom.
Icons to Know
Some icons help you quickly understand a child’s status:
🌡 Thermometer – Child is out sick
☀️ Sun – Child is on vacation
➕ Red and white cross – Child has allergies
✅ Checkmark – Child is expected to attend during the selected hours
You can click on a classroom in the first column to open a more detailed attendance view for that group.
💡 The age shown next to a child’s name reflects their age on the date currently being viewed
Printing a Physical Attendance Record
If you need a paper attendance record, you can print one directly from the Classroom planner.
To print the classroom planner:
Select Child Signature Fields if you want space for signing children in and out
Select Staff Signature Fields if you want space for staff signatures
Choose whether to display allergies or dietary notes
Click Print
Children can still be signed in and out digitally within Famly.
Downloading the Classroom Planner as a PDF
You can also download a daily or weekly attendance record.
Adjust the Classroom planner filters to show the specific classroom, day, or week you want
Click Print
Select Save as PDF instead of your printer
This will download the classroom planner as a PDF file.