🔒 You can test Digital Contract Templates by enabling this feature in your Playground. This feature is still in testing, so you may notice changes and improvements over time. Digital contract templates are available for Core and Premium Famly packages
Create and reuse contract templates to generate ready-to-sign care agreements in seconds. This streamlines admin for your team and keeps all your documents in one place.
Creating a contract template
You can create a contract template by going to Home → Documents → Contract templates. Click on New contract template to get started.
In the new contract template, fill in the following details:
Template name: this is visible to parents
Internal description: only visible to staff
Site access: choose which sites can use this template
Upload a blank PDF version of your contract
Click Continue to open the builder
In the builder
Use the sidebar to place fields on your PDF:
Add fields to your template
Drag and resize fields as needed
Select any field to adjust settings or remove it
Use Auto fill fields to pre-populate details from child and contact profiles
Your template must include
At least 2 parent signees
1 nursery signee
For each field, you can choose:
Who completes it, parent or staff
Whether the field is required
Once all required fields have been added, click Publish to make the template available for contract creation. Your template will be available in the Contract templates tab.
💡 You can save progress at any time, but templates must be published before they can be used.
Generating a contract
To create a contract from a published template:
Visit a child's profile, active or enquiry
Go to About → Documents
Click Add contract
Choose a published template available for your site
If the template contains staff fields, complete them at this step, then click Continue.
Famly will generate a draft contract and automatically fill in any connected child or parent information.
Click Save and download to get the PDF version.
Next steps
Once downloaded, you can:
Print for in-person signing
Use an external signing platform
Send the PDF directly to parents
After the contract has been signed and is legally valid, you can click on Upload contract to attach the signed version to the child's profile.
Coming soon
Watch this space, as there's a lot more functionality coming soon to this area. Soon you'll be able to:
Send digitally valid contracts to parents for signing directly within Famly
💡 Famly's digital signing uses Simple Electronic Signatures in accordance with eIDAS (EU Regulation 910/2014). These signatures are legally valid for contracts between childcare providers and families.
This feature is not suitable for staff employment contracts, which may have additional legal requirements in your jurisdiction.