How do I add which meals and snacks we offer in our setting?

The 'Meal Plans' app is the digital menu for your setting, to share with parents.


To edit the meal plan settings, you'll need the 'Edit opening hours, info etc.' permission enabled.

Before creating a meal plan, you need add which meals or snacks you offer in your setting, for example, Breakfast, Lunch, and Tea. To do this:

  • Open the 'Meal Plans' app and click 'Open Meal Settings' button, at the bottom of the tab to the left.

  • A new window will open (as below), showing your existing meal or snack types (if you've added any), in the order they're offered throughout the day.

  • To add a new meal or snack, click 'Add meal type' at the bottom of the list, then enter the name of the meal. You can also choose a colour to represent this meal.

  • Place the new meal or snack in the correct spot, by using the arrows to the right of the names to move the new meal up or down in the daily order.

  • You can also delete a meal or snack from the day, by clicking the 'X' to the left of the coloured boxes

  • Click 'Save' when you've finished.


How do I create a new Meal Plan?

Now you've added which meals and snacks are available throughout the day, you can create your Meal Plans. To do this:

  • Click 'New' in the Meal Plans box, to the left of the page

  • A new window will open, where you will enter who this Meal Plan is for in your setting.
    You can create meal plans for:
    - specific rooms (such as a baby room)
    - specific tags (such as halal, vegan, kosher)
    - for individual children.
    For example, if you have a number of children attending your setting that are vegan, you would use the tag function to tag these children as vegan, and then use their tag to create a meal plan.
    If you do create meal plans for specific rooms, tags and children, but then want a meal plan for the rest of the children (that do not fit in to your earlier meal plans), then you would choose 'Everyone/Everyone else'.

  • Click 'Save'

  • A screen will open (as below), with your new Meal Plan in the Meal Plans box, on the left. On the right, you can input the food and drink for each day of the new meal plan by typing it in the appropriate box.
    Once a food item is created, it will be saved and searchable in the future.

  • When you've finished entering all the foods and drinks, click 'Create'.

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When recording meals for the children each day, the food items entered in the meal plans will automatically be suggested for each meal.


Sharing the meal plans with parents

Parents will see their child's food consumption in the Activity Feed of the child's profile and see the menu each day in the Calendar (as below)


Why aren't meal plans showing on parents' calendars?

If you have created meal plans for the children in your care, but the plans aren't showing in parents' calendars, this is usually because a tag is overriding the menu displayed. For example, if child has an individual meal plan already, even if is empty, parents will see this empty plan, instead of the general plan for the setting or room.

The child's individual (empty) should be removed, in order that the plan can default to the next in the hierarchy, as below:

1. By child (even if the meal plan is empty)

2. By tag (even if the meal plan is empty)

3. By room (even if the meal plan is empty)

4. Anyone else (this will only be displayed if none of the others meal plans apply to a child

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