You can now securely store signed contracts within each child's profile in Famly. This helps you keep all important documentation in one place and makes it easy for both staff and parents to access when needed.
Uploading A Signed Contract
You can upload signed contracts directly from a child’s profile. To do so:
Go to the child’s profile
Select the Documents tab
In the Contracts section, click Upload signed contract
Fill in the required details:
Contract name: give the file a clear name
Date signed: record when the contract was signed
Signees (optional): choose which contact related to the child signed the contract
Nursery signee (optional): select the staff member who signed on behalf of the nursery
Upload your file: accepted formats are PDF, PNG, or JPG
Click Upload
After saving, the contract is listed in the child's contract overview, where you can see its name, when it was created and whether it has been signed. Use the expand icon in the last column to check further contract details, including the signing date, the signees and who uploaded it:
Who Can View Contracts
Access to contracts depends on the user’s role and permissions in Famly.
Parents can view uploaded contracts unless their role is set to limited parent
Nursery staff can view contracts if they have either of these permissions:
Manage contracts
View contracts
Nursery staff can delete contracts if they have:
Delete contracts
You can find the necessary permissions for contracts in the Registration section by opening the Contracts subsection:
Deleting Contracts
Only staff members with the Delete contracts permission can remove an uploaded contract from a child’s profile.
To delete a contract, click on the expand icon in the last column of the contract to open its details. From here, click on Delete contract.
What Happens to Contracts When a Child Leaves?
Contracts will remain in the system after a child leaves, even if you delete their profile. This ensures you meet legal retention requirements. If you need to view all historical contracts or delete contracts before the legally mandated retention period, reach out to support@famly.co.
What’s Next For Contracts In Famly
This is just the beginning of Famly’s new contracts functionality. We’re working on a full contracts workflow that will make the process even smoother.
Here’s what’s coming soon:
Contract templates
Auto-fill options using child and family data
Digital signing for parents and staff
These new features will be available on select packages in the future, helping you manage contracts from creation to signature.