Funding per child uses a fixed monthly deduction amount that appears as a separate line item on the invoice, similar to how a discount is displayed. Parents can clearly see the deduction amount when they receive their invoice.
This funding method is used primarily in Germany and Ireland but can be applied anywhere a nursery prefers this approach.
đĄ To use this feature, reach out in-app, and the team will enable it for your account. Once enabled, you can complete the setup below
How to Set Up Funding Per Child
Create funding types
Go to Settings â Finances â Public funding â Funding settings
Click New funding type, fill in the details, and click Save
Apply funding to a child
Go to the child's Bookings tab and scroll down to the Funding box. Click on Add funding
Select the funding type, set the funding period, and enter the monthly deduction amount
Invoicing Parents
Create invoices as normal. The funding will appear as a separate line item below the plan and purchases, similar to how ad hoc purchases work. The invoice will pick up funding from the current invoicing month, as well as any previous months that haven't been invoiced yet.
đĄ Adjusting a child's plan start date won't automatically update their funding. If a child's start date changes, make sure to update the first month of the funding grant too
Reporting
Funding report
To view a report of funding per child, go to Reports in your sidebar and open the Funding report (not the Public funding report).
The report shows the funding name, funding start and end dates, monthly rate, and invoice deduction. Click Download CSV, then Export as CSV to download your report.
Invoices report
To see an overview of all funding for a given month:
Invoice the parents as normal
Create a separate invoice from the bill payer account for the funding grant
Once the funding grant bill payer invoices are created, you'll be able to see funding grouped by child in the invoice lines
To download invoice lines, go to Finances â Reports â Invoices â Export CSV â Invoice Lines.
Revenue report
Funding is included in the Parent Fees (Planned) section of the Revenue Report. The deduction amount will appear under Other for any months where the funding grant bill payer invoice hasn't been created yet. Once that invoice is created, the funding amount moves out of Other and appears next to the name of the funding grant in the bottom section.
A Note for UK Settings
Because this funding type shows as a discount on the invoice, it isn't compliant with the majority of local authority requirements in the UK.
If you're based in the UK but would still like to use a fixed monthly funding deduction, here are your options:
Type of Invoicing | Options |
Annualised | Set funding on the plan manually and select a monthly amount (hours will show on the invoice), or add funding as a monthly discount (hours won't show on the invoice) |
Actuals | Recurring voucher payments |