When a staff member leaves your setting, you need to remove their login to ensure they no longer have access to sensitive information in Famly. This article explains how to remove a staff member, set their leaving date, and access records of past staff.
Removing a Staff Member’s Login
To prevent a staff member from accessing Famly:
Navigate to the staff member’s profile. You can find them by:
Selecting the room they are registered in and clicking on their name
Searching for them in Settings → Staff
Using the search box
Once on their profile, click Edit.
At the top of the profile, you’ll see their login information with their role (e.g., Role: [their role]). Click this box and select Remove Login from the drop-down menu.
Click Save to apply the changes.
Once the login is removed, the staff member is logged out of all devices and can no longer access Famly. If the staff member also has a parent role, they will still be able to access Famly as a parent unless their parent role is revoked.
Setting a Leaving Date
To ensure the staff member no longer appears in active lists after their departure:
Go to the About section of the staff member’s profile and click on the Contract tab.
Find the Leaving date box and select the staff member’s final working day from the calendar.
Click Save Changes.
After the registered leaving date, the staff member will no longer appear as active and will not be able to access Famly.
Accessing Records of Past Staff
Famly keeps records of staff members who have left your setting. To view these records:
Go to Reports → Custom lists.
Click Add list in the top right-hand corner and select Staff from the drop-down menu.
A new screen will show all staff. To filter past staff:
Tick the box labelled Past in the top left-hand corner
Ensure the other two boxes are unticked
You will now see a list of past staff members, provided their information was entered into Famly.