🔒 Keep in mind, editing staff permissions is only available on our Essentials and Premium packages. Read more about our packages here
Control Staff Access to Famly Outside Your Center
You can choose only to allow staff to access Famly when they’re signed in to your center. This adds an extra layer of protection for your data, as it means staff can’t access Famly when they’re not signed in to work.
If a staff member logs in to Famly while not signed in to your center, they’ll see that their access has been disabled. Staff members will no longer have access to tabs in their sidebar or their messages.
Staff can be signed in:
By a manager
From the room overview by another member of staff
Through Famly’s separate sign-in screen
How to Restrict Staff Access Outside the Center
To stop staff from accessing Famly when they're away from the center:
Head to Settings (the cog icon) in your sidebar
Select Staff
Click Manage role/permissions
Make sure the permission Can access the app away from the site is unticked
💡 This setting doesn’t track where a member of staff is physically located. It only checks whether they’re signed in to your nursery
Automatic Access Shut-off After Closing Time
If a staff member forgets to sign out, and their role has the Can access the app away from the site permission unchecked, Famly will automatically remove their access one hour after your center's closing time.
💡 Your center's opening and closing times can be found and adjusted in Settings → General → Opening hours
Please note that this automatic sign-out won’t appear in the Staff Attendance report. It will still show that the staff member was signed out by the system at 23:59, even though access is removed one hour after closing.
Allow Staff to Access Famly Away from the Center
If you want to let staff access Famly even when they’re not signed in to your center:
Head to your Settings
Select Staff
Click Roles and permissions
Choose Compare roles
Make sure the permission Can access the app away from the site is ticked
💡 Even if staff don’t have permission to access the app away from the center, they can still log in to view their own profile, request leave, and add notes to their calendar.