On staff profiles, there is a subsection called Contract. To find it, head to a staff member's Profile → About → Contract. In this section, you can find helpful staff management information including:

This video will explain how to add a staff member's contracted hours and work availability:

To see or edit contract information, staff will need the following permissions:

The employee ID field is optional but can be helpful information for matching the ID used on other systems (e.g. payroll, HR systems). The employee ID field is included on CSV downloads and in the API, allowing for easier record matching when transferring data.

The “Start date” is the date from when the staff profile is active, the staff will appear in the app, and is eligible to access Famly with a login.

The last day, is used for the staff member's last day in the setting. From this date the employee will no longer appear in your active staff members, nor be able to access Famly.

A staff member's Weekly contracted hours can be set for staff to provide a target of hours that the employee is under contract to fulfil or is a maximum intended total per week. This information is optional but can help provide a helpful reference point based on the employee arrangement or contract made.

The weekly hours and minutes can be saved and edited as needed, with the updates going live immediately. There is an option to schedule an update to the weekly contracted hours for a date in the future. This option can be helpful when staff change their hours (e.g. go full-time, go part time, etc.) so these changes are taken into consideration when planning work schedules for future weeks.

All changes to the contracted hours are tracked via the change log so there is always a reference point of what was updated when and by whom.

For each staff member you can also set the days and time ranges that the staff member is available to work. This is a helpful reference point, and when using the Staff schedule & hours tool, it provides helpful guidelines for who is available to take a shift and when.

The default days and times are the nursery opening hours but can be edited to reflect the work arrangement determined by each staff member. For example, de-select Fridays if their regular availability for work is Monday to Thursday, or reduce the finish time per day if they only work mornings.

Setting the accurate work availability days per staff is also important for the system to calculate the correct contracted hours within a period (e.g. week, month or pay period), with deselected days not factored into the calculation. For example, if they are available four days a week from Monday to Thursday and the contracted hours are set to 40 hours per week, the system will deduce 10 contracted hours per day.

Changes to the work availability are tracked via the change log so there is always a reference point of what was updated when and by whom.

The bank hours balance is available to view and edit from the Contract profile section and looks a little something like this:

The bank hours balance is intended as a field to track any overtime or deductions — either by time off in lieu or payout. The number can be positive or negative and is edited manually based on the nursery’s policy. Using the Staff attendance and Staff hours pages as insight into the difference between total hours and contracted hours, the bank hours balance can be adjusted accordingly.

Additionally, the bank hours balance can be updated from the Staff hours page and is visible on the Staff attendance page for reference. Changes to the bank hours balance are tracked via the change log so there is always a reference point of what was updated when and by whom.

Setting contracted hours and work availability helps you get the most out the Staff scheduling system. Some advantages include: