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What is the Milk Report?
The UK's department of health and social care has a nursery milk scheme. It entitles nurseries to apply for the following reimbursements.
Children under 5 years old who attend an eligible setting for 2 hours or more may receive 189ml (1/3 pint) of milk each day, free of charge.
Babies aged under 12 months may receive powdered infant formula made up to 189ml (1/3 pint) each day, free of charge.
The Milk Report is a CSV download that includes information about how many children from each age group attended for a period of time. The report includes a daily tally for each age group so you can submit this along with your receipts to get reimbursement.
How to access the Milk Report
Click on Attendance → Child attendance and go to Download CSV and select Milk Report from the drop-down.
The CSV file will appear as below with a total for each age group for each day.
Attendance Forecasting for Milk Purchase
If you want to know how many children will be present in the upcoming weeks/months to inform milk volumes, you can use the Bookings CSV on the Occupancy page. Here’s how it works:
Go to Attendance → Reports → Occupancy
Click Download bookings in the top right corner
Select From and To dates for a future time period
Open the CSV file in Excel, Google Forms, or Apple Numbers
Select the top row with column titles and add Filters
Use the filters to focus the results (e.g. only specific dates, one specific age ranges, only specific rooms, only longer session lengths)
On a new row at the bottom of the list (either total or filtered), use the formula “=SUBTOTAL(3, Cell:Cell)” (for example: A21:A450) to calculate the total number of values from the list (e.g. 168 incidents of predicted attendance between dates selected). Indicate on the neighbouring cell what the result represents.
Create a sum of total units of Milk (e.g. in Litres)
This will give you the value in litres for how much milk you'll need to purchase.