What is the Room Overview?
The Room Overview gives you a live snapshot of what is happening in each room throughout the day. It brings together information about children, staff, attendance, and activities in one place so you can quickly see who is present, who is expected, and how your room is running.
From the Room Overview, you can monitor staffing ratios, check children in and out, record activities, and view important information such as allergies, sleep times, and bookings. This helps staff stay organised and makes it easier to keep track of the room during busy moments.
The Sections of the Room Overview
The Room Overview is organised into several sections to help you quickly see what is happening in your room throughout the day.
The Graph
At the top of the page, you will see a graph showing key information about the room during the day. This includes:
The expected number of children
The actual number of children present
The number of staff signed in
The staff-to-child ratio
You can hover over different points on the graph to see more detailed figures for a specific time.
The Tabs
Below the graph, you will see a set of tabs that group children based on their current Status. From left to right, the tabs show:
All: the total number of children in the room
Calendar icon: the number of children expected based on their bookings
Checkmark icon: the number of children currently signed in
Moon icon: the number of children currently napping
Thermometer icon: the number of children reported sick
Sun icon: the number of children on holiday
These tabs allow you to quickly switch between different views of the room.
Overview of Children
Children appear in a grid below the tabs.
Children whose photos are in colour are currently signed in
Children whose photos are greyed out are not signed in
You can also see when each child is expected to attend based on their booking pattern.
Small icons around a child’s profile picture show recorded activities such as meals, toilet visits, hand washing, (sun)cream application, and temperature checks.
Some statuses appear directly on top of the profile picture, including naps, sickness, holidays, and any custom statuses.
Under each child’s profile picture, you can see additional information such as:
Sign-in and sign-out times
Nap duration
Allergies and dietary requirements
Whether the child is going home with another child
Overview of Staff
At the bottom of the page, you will see the staff assigned to the room along with their signed-in hours for the day.
Staff whose photos are in colour are currently signed in
Staff whose photos are greyed out are not signed in
This section helps you quickly see who is present in the room and monitor your staffing levels.