In this article:
Where to Find Your Calendar
The Calendar in Famly is where you can view upcoming events in your setting, plan and create new events, and get a quick snapshot of who is absent from the setting on a particular day.
To find your Calendar:
Simply log in to Famly, click on Home (indicated by the house icon) and then select Calendar from the menu
How do I create a new event?
Creating a new event in the Calendar in Famly is easy:
Once in the Calendar, click New Event at the top of the calendar.
A drop-down menu will open where you have two options:
Creating a one-off event:
Click on the calendar and select New Event from the tab at the top of the page
Select New Event again from the drop-down menu
A new window will open (as below), for you to enter the details of your new event
Create the event by clicking the purple Save button
In the Invitees field, you can choose who you want to invite to the event. The event will only be visible in the calendars of those you selected as recipients in the Invitees field - for example, a staff meeting to which the only Invitees were staff, will not show in the parents' calendars.
You can also choose if you need the people you've invited to let you know they're coming to the event, by requesting an 'RSVP'.
If you select RSVP not required, the Invitees will not receive an email or notification unless you tick the Notify Invitees about event box
If you do request an RSVP to your event, the Invitees will receive an invitation by email and via an in-app notification. The Invitees will be asked to reply Attending or Not attending
Parents will get the notification straight away. If they don't answer, they will get a reminder 2 weeks before the deadline, then 1 week, then 3 days, 2 days, and lastly the day before the deadline, but only if they haven't answered. If the event is within 60 days they will receive an invite to the event right away, but if the event is over 60 days away, 'Invitees' will receive an invite to the event 60 days before the RSVP date.
Create a weekly schedule
If you click the New Week Schedule option, a new window will open (as below).
To create a new week schedule:
Begin by entering who the weekly schedule is for, for example, the whole setting, or only one room.
In order to add a new event, simply select the right date and click ‘+ Add Event’.
(If the event is not taking place in the current week, jump forward in time by clicking ‘+Add Week’ until you reach the correct week)
A box will appear (as below) asking you to enter a few details about the event:
a title, start/end time, and a description.
When you've added all the events for one week, you can choose to go on to the next week by clicking ‘+ Add Week’ at the bottom.
Finish off by pressing the green Create button, which will then add all the events to the selected recipients' personal Famly calendars.
How do I see who's coming to my event?
Your Famly Calendar makes it easy to see how many of your Invitees have responded to your event, and how many are coming. You can click on the event in your Famly Calendar to view it. You also have the option to edit the event this way.
On opening your event in the Calendar, you'll see a summary of the event and all the Invitees below it. In the example here, it shows that only Sam has responded to the event and that he's coming (shown as the 1 in the child column). It's also possible to see in the box at the top of the event page that 13 children have not yet replied regarding the event.
How do I cancel an event?
If you need to cancel an event in your calendar, you can do the following:
Open the event in your Calendar by clicking on it
In the box at the top of the event page, click Delete if you want to cancel the event entirely, (or Edit if you just want to change some of the details)
A pop-up window will appear, prompting you to click Delete for everyone if you're sure you want to cancel the event
The event will now no longer appear in the calendars of previous Invitees to that event
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